Second, the working mechanism between the departments of the construction unit and the bidding agency is not smooth, resulting in the disconnection between the work contents of various parts when preparing the bidding documents, and the preparation unit neglects the overall control, resulting in inconsistencies.
Third, relevant reference materials are provided for bidders to understand and analyze the reference information related to the bidding project, such as project address, hydrology, geology, meteorology, transportation and other reference materials.
（2） The characteristic description of the items in the bill of quantities is inconsistent with the design drawings.
Through years of government investment audit practice, the author found that the problems of inconsistent expression and disconnection from practice in the bidding documents occur from time to time, which are mainly reflected in the following points: (1) the bidding quotation part in the instructions to the bidding documents is inconsistent with the pricing method in the sample of construction project contract.
Both the construction unit and the bidding agency should pass a smooth and reasonable working mechanism to enable different departments to check and supervise each other, so as to ensure that each part of the bidding document can be subject to full coverage supervision and audit without leaving a dead corner..
However, due to the lack of sufficient market research by the construction unit and the bidding agency, the manufacturers providing fire retardant coatings do not produce thick and thin types.
When selecting the bidding agency, the construction unit shall put forward clear requirements for its technology, strength, personnel quality and past performance, and set up a defense link when necessary to ensure that high-quality units participate in the bidding work.
The bill of quantities plays an extremely important role in the bidding documents.
Therefore, a set of bidding documents with hundreds of pages must be prepared in just a few days.
Third, the relevant personnel do not have a strong sense of responsibility and professional level and are not competent for this work.
For example, a municipal project stipulates in the bidding document that “the precipitation cost shall be considered by the bidder according to the geological exploration report and on-site investigation, and entered into the bidding quotation.
Which clause should be taken as the basis for the implementation of contradictory contents in the bidding documents? This will lead to different stakeholders standing in different positions and sticking to their own words at the time of settlement.
（2） Establish a smooth and reasonable working mechanism.
The selection of bidding agencies for government projects will adopt the mode of drawing lots.
For example, for a steel structure project, the design drawings adopt thick, thin and ultra-thin fire retardant coatings for different parts of the steel structure, and the bidding documents specify the brand range of fire retardant paint.
The former is lump sum with fixed total price, while the latter is settled according to fixed unit price and actual workload.
Although this mode objectively reflects fairness and justice, it can not ensure that each project selects bidding agencies with high professional quality, which is very easy to cause omission and error in the preparation of bidding documents.
This clause excessively increases the risks of bidders, avoids the responsibilities of the construction unit, and leaves hidden dangers for the final settlement.
4、 Measures to improve the quality of bidding documents (1) strengthen the management of bidding agencies.
It is inevitable to make mistakes in such a hurry.
The two settlement methods are obviously contradictory.
I.
Its quality directly affects bidding activities, project implementation and management, and final settlement and final settlement.
composition of the bidding document the bidding document can be divided into three parts according to its functions: first, the bidding announcement or invitation for bids, instructions to bidders, bid evaluation methods, format of bidding documents, etc., mainly describing the general situation of the bidding project and the rules of bidding activities.
（3） The bidding document is divorced from the actual situation.
Second, the level of bidding agencies is uneven.
In the process of implementation, the assessment of the bidding agency shall be strengthened, and the agency that has repeatedly made mistakes or made serious mistakes shall be included in the blacklist.
For example, for a housing construction project, the design drawing clearly stipulates that the masonry mortar is ready mixed mortar, but the project characteristics in the bill of quantities describe it as on-site mixed mortar; The relevant pricing terms of the bidding documents also stipulate that the bidder shall carefully check the design drawings, make quotation in combination with the bill of quantities and design drawings, and shall not be adjusted except for engineering changes during settlement.
The list should be prepared in strict accordance with the design intention, but the author has repeatedly found contradictions between the two in the audit work.
At the same time, it is not ruled out that they do it deliberately out of selfishness.
The construction period of some projects is tight, and the construction unit must complete various preliminary procedures of the project in a short time, including determining the construction unit through bidding.
It is the basis for the construction unit to use for bidding quotation and final settlement, and the design drawings are the main basis for the preparation of the bill of quantities.
Therefore, a lot of time and energy are spent on Market Research and re selection of products in the construction process, which not only artificially increases the workload, but also affects the construction period.
2、 The main problems existing in the bidding documents.
During settlement, the cost shall not be adjusted except for major changes in the project area”, However, it is described in the contract sample as “when the well point precipitation is settled, it is priced according to 100 yuan / set of days (including expenses, including tax price, well point installation and demolition expenses, excluding water and electricity expenses), the unit price is not adjusted during settlement, and the project is adjusted according to the actual amount”.
Second, the bill of quantities, design drawings, technical standards and requirements, contract samples, etc., which comprehensively describe the needs of the bidding project, is not only the main basis of bidding activities, but also an important part of the contract documents, which is binding on both the tenderee and the bidder.
Construction communication media ID: jianzhong001 Abstract: bidding document is the outline of project bidding.
（2） Subjective reasons: first, in consideration of cost saving, the construction unit sets up clauses to increase the risk of the construction party in the bidding documents, and also considers the relevant regulations and requirements, so it is inevitable to take into account one thing and lose the other.
3、 The main factors restricting the quality of bidding documents (I) objective reasons: first, the time is short.
Starting with the audit practice of government investment projects for many years, this paper analyzes the problems often existing in the bidding documents, analyzes the causes, and puts forward relevant suggestions.
It is a programmatic document that provides bidders with the information they need to know and must abide by to participate in bidding.